Browsing by Author "Scott, Bethany"
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Item Archivematica Camp Community Profile: University of Houston Libraries(2018-11-15) Scott, BethanySlide deck for a presentation delivered by Bethany Scott, Coordinator of Digital Projects at University of Houston Libraries, during Archivematica Camp 2018 in Houston, Texas.Item Bayou City DAMS: Implementation Phase One, Outside the Box(2016-12-08) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Washington, Anne; Richardson, Matthew; Wu, Annie; Thompson, SantiThis presentation was given by members of the Bayou City DAMS implementation team in an Open Forum to the UH Libraries. The presentation provides an overview of the open source software tools developed and adopted by the UH Libraries for digital asset management and preservation.Item Bayou City DAMS: Outside the Box(2017-01-11) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Washington, Anne; Wu, Annie; Thompson, Santi; Richardson, MatthewThe University of Houston (UH) Libraries made an institutional commitment in late 2015 to migrate the data for its digitized cultural heritage collections to open source systems for preservation and access: Hydra-in-a-Box, Archivematica, and ArchivesSpace. This presentation introduces the work that the UH Libraries implementation team completed in 2016, including open source tools for minting and resolving ARK identifiers, managing SKOS vocabularies, and streamlining digital curation workflows. These systems, workflows, and tools, collectively known as the Bayou City Digital Asset Management System (BCDAMS), represent a novel effort to solve common issues in the digital curation lifecycle and may serve as a model for other institutions seeking to implement flexible and comprehensive systems for digital preservation and access.Item Bayou City DAMS: Post-Harvey & Pre-Hyrax(2018-05-15) Weidner, Andrew; Watkins, Sean; Washington, Anne; Elizondo, Marcus; Scott, Bethany; Crocken, ToddThis is a lightning talk delivered at the May 2018 South Central States Fedora Users Group meeting held at the J.J. Pickle Research Campus in Austin, Texas. The talk provides updates on the Bayou City Digital Asset Management System implementation work at the University of Houston Libraries since Hurricane Harvey.Item Card Catalog Conversion: The Revenant(2016-05-25) Scott, Bethany; Vinson, EmilyThroughout the late 1970s and early 1980s, libraries around the world tackled the monumental task of converting miles of card catalog to machine readable formats accessible by computer. While this immense undertaking was ably handled and traditional card catalogs are rarely seen in libraries today, they continue to be the only means of access to some legacy archival collections. This was the case with a substantial portion of the KUHT TV video collection at the University of Houston Special Collections. In the summer of 2015, six Rolodexes were donated along with several thousand videos representing almost 30 years of public television broadcasting in Houston. With a goal of gaining intellectual control and creating patron access to this unique video collection, Bethany Scott, UH Coordinator of Digital Projects and Emily Vinson, UH Audiovisual Archivist designed a pilot project to assess methodologies for card catalog conversion in the twenty-first century. In this presentation, we will discuss past approaches to card catalog digitization, and the two methods we utilized to convert our Rolodex card data into a usable digital format - manual data entry for handwritten cards and scanning, OCR, and data parsing for typewritten cards. We will discuss the pros and cons of each approach, how this pilot will inform future UH projects and ideas for others wishing to create digital access points for similar collections.Item Evolving Digital Exhibits: Linking Resources and Creating Context Online(2016) Scott, BethanyIn an effort to bring context to their digital collections, many institutions are using online materials to create digital exhibits and similar features. In the presentation I discuss motivations for creating digital exhibits and other means of contextualization; the tools, processes, and collaborations involved; and the results of this work. Also covered are the different platforms and formats used for creating and sharing digital exhibits at UH and how they have evolved over time.Item Here Be Dragons: Navigating the Uncharted Waters of Legacy Thesis and Dissertation Digitization(2021-05) Wu, Annie; Cooper, Crystal; Davis Van-Atta, Taylor; Jones, Jerrell; Ramirez, Ada Laura; Scott, Bethany; Thompson, Santi; Washington, Anne; Weidner, AndrewDigitizing 19,000 print theses and dissertations for ingest into an institutional repository is a daunting task fraught with pitfalls and peril. In the Fall of 2018, the Theses and Dissertations Digitization (TDD) Task Force at the University of Houston (UH) Libraries fearlessly set out to accomplish just that. We have learned many lessons about the legal and technical environment surrounding the retrospective digitization of scholarly works. This poster, presented at the 2021 Texas Conference on Digital Libraries, provides an overview of the project and highlights the many challenges the team faced as it assessed the project scope, developed workflows, and bootstrapped production activities.Item Implementing Digital Preservation at the University of Houston(2016) Scott, BethanyDeveloping digital preservation and access programs presents both challenges and opportunities. Challenges include selecting and implementing software and systems appropriate to the needs of the institution and advocating for digital preservation to ensure institutional buy-in for a sustainable digital preservation program. On the other hand, creating a digital preservation and access program also presents opportunities for creative problem-solving, collaboration, and innovation. The University of Houston is transitioning from a homegrown digital preservation workflow to the integrated software tools offered in Archivematica. The presentation will touch on planning and prep work for implementation, creating a cross-departmental working group on systems integration, providing reading room access to digital collections materials, and addressing workflow issues with preserving unprocessed or minimally arranged/described digital collections.Item Implementing Open Source Systems for Digital Asset Management and Preservation(2016-05-26) Weidner, Andrew; Krewer, Drew; Scott, Bethany; Watkins, SeanThe University of Houston (UH) Libraries recently completed the comprehensive evaluation and testing of multiple systems for digital asset management and preservation. In concurrent efforts, a Digital Asset Management Systems Task Force (DAMSTF) and Digital Preservation Task Force (DPTF) selected open source solutions – Hydra and Archivematica, respectively – for the long term stewardship of the UH Libraries’ digital collections. Members of the DAMSTF and DPTF will provide an overview of the systems implementation process and discuss some of the challenges that the implementation team has faced along the way.Item Let it ROAR: Expanding University of Houston’s Open Access Services(2018-10-17) Wu, Annie; Thompson, Santi; Davis-Van Atta, Taylor; Washington, Anne; Scott, Bethany; Liu, XipingAs part of the University of Houston (UH) Libraries’ 2017-2021 Strategic Plan, a cross-departmental implementation team was formed to expand our open access research repository services beyond electronic theses and dissertations (ETDs) to include a broad range of faculty, staff, and student works. The result of this effort is Cougar Research Open Access Repositories (ROAR): a portal to the UH Institutional Repository (UHIR) and the UH Data Repository (UHDR) which host scholarly works and data generated by the UH community. This presentation details the team’s phased activities including internal preparation, pilot program, and finding and recommendations. Sub-teams were formed to carry out specific tasks, such as building the Cougar ROAR platform, developing ROAR policies and guidelines, enhancing institutional repository functions, scheduling campus promotional activities, and launching the open access pilot program. The presentation will also include strategies for gaining administrative and faculty buy-in, findings from faculty focus groups, insights into the metadata and technical considerations for the two systems, modes of deposit, training and promotion strategies, and a discussion of lessons learned. Many universities and research organizations are seeking to expand their open access repository services or migrate systems. This presentation will offer both general strategies and specific solutions that will be helpful to those and other institutions promoting new modes of scholarly communication.Item Migration as motivation: Upgrading legacy finding aids in preparation for ArchivesSpace(2017-07-27) Richardson, Matthew; Scott, BethanyThe University of Houston Libraries Special Collections is migrating finding aids from Archon to ArchivesSpace. In addition, a cross-departmental team is working to migrate the UHL Digital Library from CONTENTdm to a Hyku repository. Envisioning our finding aids within a new digital curation ecosystem, it became apparent this migration project was also a data quality project. Focusing on data migration, systems integration, and standards-adherence, we undertook upgrading approximately 260 finding aids and creating minimal records for 100 “stub” records. This poster outlines our migration path into ArchivesSpace and shares strategies for creating DACS-compliant single-level descriptions for unprocessed materials.Item Moving on to a Greater Digital Destination: Implementing Digtial Asset Management and Preservation Systems at UH Libraries(2016-11-07) Wu, Annie; Washington, Anne; Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Richardson, MatthewThe University of Houston (UH) Libraries recently selected Hydra and Archivematica for the long term stewardship of the Libraries’ digital collections. Presenters will provide an overview of the systems implementation process, tools that have been developed thus far, and discuss some of the challenges that the implementation team has faced.Item Moving On Toward A Greater Digital Destination: An Update from the DAMS Task Force(2018-07-17) Scott, Bethany; Thompson, Santi; Washington, Anne; Watkins, Sean; Weidner, Andrew; Wu, AnnieThis presentation was given by members of the Digital Asset Management System (DAMS) Implementation Task Force in an Open Forum for the UH Libraries. The presentation covers recent developments in the Bayou City DAMS software architecture and the Bridge2Hyku IMLS grant project.Item Outside The Box: Building a Digital Asset Management Ecosystem for Preservation and Access(2017-04-20) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Washington, Anne; Richardson, MatthewThe University of Houston (UH) Libraries made an institutional commitment in late 2015 to migrate the data for its digitized cultural heritage collections to open source systems for preservation and access: Hydra-in-a-Box, Archivematica, and ArchivesSpace. This article describes the work that the UH Libraries implementation team has completed to date, including open source tools for streamlining digital curation workflows, minting and resolving identifiers, and managing SKOS vocabularies. These systems, workflows, and tools, collectively known as the Bayou City Digital Asset Management System (BCDAMS), represent a novel effort to solve common issues in the digital curation lifecycle and may serve as a model for other institutions seeking to implement flexible and comprehensive systems for digital preservation and access.Item Outside The Box: Building a Digital Curation Ecosystem for Preservation and Access(2017-05) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Washington, Anne; Richardson, Matthew; Wu, Annie; Thompson, SantiThis presentation covers the tools and workflows that the University of Houston (UH) Libraries have developed to facilitate digital curation activities for our new repository architecture based on Hydra-in-a-Box, Archivematica, and ArchivesSpace, collectively known as the Bayou City Digital Asset Management System (BCDAMS). BCDAMS development work began in early 2015 as an extension of a one and a half year process to evaluate and test DAMS. As a whole, these workflows and tools create an ecosystem that supports the long term preservation and access of the digitized cultural heritage materials in the UH Libraries unique collections. The project team, consisting of members from Digitization, Metadata, Special Collections, and Web Services, employed an agile development methodology to lay the foundation for the UH Libraries migration from our current system to the BCDAMS. Over nine development cycles, each lasting approximately one month, the BCDAMS team created five applications (named for bayous in the Houston metropolitan area) that address key issues in digital curation: Persistent identification of digital resources (Greens); Local management of linked data vocabularies (Cedar); Preparation of files and metadata for Archivematica ingest (Carpenters); Metadata editing for Hydra-in-a-Box ingest (Brays); and Representation of archival collections in ArchivesSpace (Halls). In addition, the project team began the complex process of descriptive metadata analysis and remediation to prepare for collection migration, resulting in a Ruby gem for downloading metadata through the CONTENTdm API and an online metadata application profile that is shared by all systems. Each development cycle ended with an internal report documenting the project’s progress.Item Outside The Box: Building a Digital Curation Ecosystem for Preservation and Access(2017-06) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Washington, Anne; Richardson, MatthewThe University of Houston (UH) Libraries made an institutional commitment in late 2015 to migrate the data for its digitized cultural heritage collections to open source systems for preservation and access: Hydra-in-a-Box, Archivematica, and ArchivesSpace. This presentation describes the work that the UH Libraries implementation team has completed to date, including open source tools for minting and resolving ARK identifiers, managing SKOS vocabularies, and streamlining digital curation workflows. These systems, workflows, and tools, collectively known as the Bayou City Digital Asset Management System, represent a novel effort to solve common issues in the digital curation lifecycle and may serve as a model for other institutions seeking to implement flexible and comprehensive systems for digital preservation and access.Item Stop Storming and Start Performing: Developing a DAMS using Scrum(2021-05) Watkins, Sean; Scott, Bethany; Jones, Jerrell; Zepeda, Christin; Ramirez, Ada LauraTo answer calls for improved access, discovery, and system integration, UH Libraries has been building a flexible digital collections ecosystem over the past several years. In 2020, UH Libraries launched its digital collections ecosystem that supports efficient digital collections management, effective digital preservation, and integration with ArchivesSpace to better support discovery and retrieval of digital objects. This complex and challenging undertaking resulted in the adoption of a project management approach called Agile using a framework called Scrum. In this presentation, we will give an overview of the DAMS, and describe our project management trajectory from its earliest days, through its transformation into a highly effective team regularly delivering value-added increments to our users and stakeholders. We will give examples of different parts of the agile processes, the pivot points in the project, and the lessons learned from each iteration of our team. We are substantially underway with our migration of collections from CONTENTdm to our new repository and continue to benefit from the success of our Scrum approach.