Browsing by Author "Liu, Xiping"
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Item A Case Study of ETD Metadata Remediation at the University of Houston Libraries(2019-01-11) Thompson, Santi; Liu, Xiping; Duran, Albert; Washington, AnneThis paper provides a case study on remediating electronic theses and dissertations (ETD) metadata at the University of Houston Libraries. The authors provide an overview of the team’s efforts to revise existing ETD metadata in its institutional repository as part of their commitment to aligning ETD records with the Texas Digital Library Descriptive Metadata Guidelines for Electronic Theses and Dissertations, Version 2.0 (TDL guidelines, version 2). The paper reviews the existing literature on metadata quality and ETD metadata practices, noting how their case study adds one of the first documented cases of ETD metadata remediation. The metadata upgrade process is described, with close attention to the tools and workflows developed to complete the remediation. The authors conclude the paper with a discussion of lessons learned, the project’s limitations, future plans, and the emerging needs of metadata remediation work.Item Cleaning up legacy metadata for ETDs: Strategies, tools and a look into the future [Poster](2016-09-27) Liu, Xiping; Duran, Albert; Washington, AnneSince July 2015, the University of Houston (UH) Libraries Metadata and Digitization Services (MDS) Metadata Unit in collaboration with the UH Libraries Digital Repository Services (DRS) department has been working towards the goal of improving the quality of legacy Electronic Theses and Dissertation (ETD) metadata in the UH Institutional Repository. In addition to standardizing the metadata for internal purposes, this effort, known as the ETD Metadata Upgrade Project, will align UH ETD metadata with the newest Dictionary of Texas Digital Library Descriptive Metadata for Electronic Theses and Dissertations . The Texas Digital Library (TDL) is a consortium of higher education institutions in Texas that provides shared services in support of research, teaching, and the advancement of scholarship. It facilitates collaboration among the TDL community and with external partners. By bringing the University of Houston’s ETD metadata into compliance with TDL guidelines, the connection to other TDL member institutions is strengthened and the Libraries are better positioned to take advantage of ETD system developments. This poster presentation will describe the background of this project, the procedures that have been developed, the tools used in the work, and plans for future work. Poster presenters will share how they wrangled and revised legacy ETD metadata exported from the Libraries’ TDL-hosted DSpace and Vireo instances using Microsoft Access and Open Refine. They will detail how they addressed challenges presented by particular fields such as standardizing advisor, committee member, department, and degree discipline names and how they intend to reimport the cleaned data into DSpace. The team will also share strategies for project communication, documentation, and task management using Basecamp and PmWiki. Finally, presenters will share goals of further streamlining and automating ongoing metadata remediation, deploying a local RDF vocabulary management system to aid in name and department standardization, and exploring the publication of ETD metadata as linked data. Overall, these strategies and tools have improved the ETD metadata quality and workflows, strengthened the communication and collaboration between the DRS department and the MDS Metadata Unit, and given insight into opportunities for future development. This poster will be useful for library and information professionals that have similar ETD goals. Viewers of this poster will come away with techniques to address ETD metadata maintenance needs for their digital repositories.Item Cleaning up legacy metadata for ETDs: Strategies, tools and a look into the future [Presentation](2016-09-27) Liu, Xiping; Duran, Albert; Washington, AnneSince July 2015, the University of Houston (UH) Libraries Metadata and Digitization Services (MDS) Metadata Unit in collaboration with the UH Libraries Digital Repository Services (DRS) department has been working towards the goal of improving the quality of legacy Electronic Theses and Dissertation (ETD) metadata in the UH Institutional Repository. In addition to standardizing the metadata for internal purposes, this effort, known as the ETD Metadata Upgrade Project, will align UH ETD metadata with the newest Dictionary of Texas Digital Library Descriptive Metadata for Electronic Theses and Dissertations. The Texas Digital Library (TDL) is a consortium of higher education institutions in Texas that provides shared services in support of research, teaching, and the advancement of scholarship. It facilitates collaboration among the TDL community and with external partners. By bringing the University of Houston’s ETD metadata into compliance with TDL guidelines, the connection to other TDL member institutions is strengthened and the Libraries are better positioned to take advantage of ETD system developments. This presentation will describe the background of this project, the procedures that have been developed, the tools used in the work, and plans for future work. Presenters will share how they wrangled and revised legacy ETD metadata exported from the Libraries’ TDL-hosted DSpace and Vireo instances using Microsoft Access and Open Refine. They will detail how they addressed challenges presented by particular fields - such as standardizing advisor, committee member, department, and degree discipline names - and how they intend to re-import the cleaned data into DSpace. The team will also share strategies for project communication, documentation, and task management using Basecamp and PmWiki. Finally, presenters will share goals of further streamlining and automating ongoing metadata remediation, deploying a local RDF vocabulary management system to aid in name and department standardization, and exploring the publication of ETD metadata as linked data. Overall, these strategies and tools have improved the ETD metadata quality and workflows, strengthened the communication and collaboration between the DRS department and the MDS Metadata Unit, and given insight into opportunities for future development. This presentation will be useful for libraries and information centers that have similar ETD goals. Session attendees will come away with techniques to address ETD metadata maintenance needs for their digital repositories.Item Conscious Editing at University of Houston Libraries(2022-11-07) Martin, Leonard, Jr.; Liu, XipingUniversity of Houston Resource Description Librarians Leo Martin and Xiping Liu will discuss the formation of the UH Conscious Editing Working Group (UH-CEWG) with technical services staff from four separate University of Houston System libraries, as well as share their group's approach to discussing and remediating harmful terms within their shared cataloging environment, Ex Libris Alma and Primo VE.Item Cool Things We’ve Cataloged “Cartonera Books”(2021-11-04) Liu, XipingThe lightening talk describes a cataloging project of 12 Cartonera Artist Books that the Resource Description Librarian at the University of Houston worked on in 2017.Item Developing cataloging workflows at the University of Houston Libraries during the implementation of Ex-Libris Alma(2020-03) Liu, XipingThe University of Houston Library system migrated its ILS from Sierra to Ex-Libris Alma in 2019. The migration created significant changes to the cataloging workflows at the libraries. Alma is developed with a close integration of the cataloging and acquisition functions that a brief bibliographic record and an inventory are created at the time of purchase, unlike in Sierra where the two functions are distinctly separate. The different designs of the two systems require new cataloging workflows based upon how the materials are acquired. This presentation will describe how the Resource Description Librarian has developed and documented the new cataloging workflows. It will also touch upon the merge rules and other configurations that need to be set up in Alma to ensure a successful overlay of records from OCLC Connexion to Alma.Item Introducing Cedar: A Linked Data Authority Service at the University of Houston Libraries(2018-02-10) Washington, Anne; Liu, Xiping; Weidner, AndrewIn 2016, as part of the development of a new digital access and preservation ecosystem, the University of Houston Libraries established Cedar, a local linked data thesaurus. Using SKOS, Cedar includes terms for subjects, individual and organization names, place names, and time periods found in the Libraries’ digital library and electronic theses and dissertations (ETD) collection from the UH institutional repository. While Cedar includes terms from national authority files, it also accommodates locally created terms with emphasis on personal, organization, and place names. Over the last two years, the metadata unit has deployed the software and developed strategies and workflows for term entry and use in our digital production workflows. Additionally, we collaborated with our cataloging unit to leverage this system to perform authority control in traditional MARC cataloging for ETDs in a more efficient way. This presentation will outline the development of the tool focusing on the thesaurus design, the workflow of creating local authority records, the use of the application, as well as lessons learned and future directions.Item Is it still a book or not: cataloging artist books for Special Collections at University of Houston Libraries(2018-05-04) Liu, XipingThe presentation is about a cataloging project completed by the author in 2017. The project comprised cataloging twelve artist books for the Special Collections department at University of Houston Libraries. In the presentation, the author explained what a Cartonera book was, outlined the cataloging process and some issues popped up during the process, and talked about one particular artist book that needed additional thoughts as to whether it is still considered a book or not. Some lessons learned are covered at the end of the presentation.Item Learn It Together and Learn It Well: Forming a Linked Data Study Group at University of Houston Libraries(2009-04-15) Liu, Xiping; Vandale, Susan; Hood, Martha; McDaniel, MarlaSince September 2018, the cataloging librarians from the three branches of University of Houston libraries (UH Main, UH Clear Lake and UH Downtown) formed a study group with the goal of understanding the concepts of BIBFRAME and Linked Data, testing the BIBFRAME editor and exploring ways of converting MARC records to BIBFRAME. The group has come up with a self-paced study plan and met monthly online to discuss a list of self-prepared questions related to the learning materials. The poster will highlight the rationale behind forming the study group, the design of the study plan and discussion questions, and tools used to facilitate the monthly discussions. It will also report on the preliminary results of the study group: what has been achieved, what remains to be completed and some future plans.Item Let it ROAR: Expanding University of Houston’s Open Access Services(2018-10-17) Wu, Annie; Thompson, Santi; Davis-Van Atta, Taylor; Washington, Anne; Scott, Bethany; Liu, XipingAs part of the University of Houston (UH) Libraries’ 2017-2021 Strategic Plan, a cross-departmental implementation team was formed to expand our open access research repository services beyond electronic theses and dissertations (ETDs) to include a broad range of faculty, staff, and student works. The result of this effort is Cougar Research Open Access Repositories (ROAR): a portal to the UH Institutional Repository (UHIR) and the UH Data Repository (UHDR) which host scholarly works and data generated by the UH community. This presentation details the team’s phased activities including internal preparation, pilot program, and finding and recommendations. Sub-teams were formed to carry out specific tasks, such as building the Cougar ROAR platform, developing ROAR policies and guidelines, enhancing institutional repository functions, scheduling campus promotional activities, and launching the open access pilot program. The presentation will also include strategies for gaining administrative and faculty buy-in, findings from faculty focus groups, insights into the metadata and technical considerations for the two systems, modes of deposit, training and promotion strategies, and a discussion of lessons learned. Many universities and research organizations are seeking to expand their open access repository services or migrate systems. This presentation will offer both general strategies and specific solutions that will be helpful to those and other institutions promoting new modes of scholarly communication.Item A lone cataloger no more : how better communication can help enhance bibliographic description for user discovery(2017-06) Liu, XipingCatalogers often work alone when they create bibliographic records for new resources. The lack of communication between catalogers and end users can sometimes lead to the creation of bibliographic records that prevent effective user discovery. In this presentation, the cataloger will discuss the communications between her cataloging unit and special collections unit about cataloging for rare book special collection materials. She will present her research findings in communications and collaborations between catalogers and end users and how it will affect bibliographic descriptions for user discovery. She will also talk about the challenges catalogers face in order to balance between quality and quantity of work under current budget cuts. In the end, an example will be given to showcase two different approaches to cataloging a special collection material along with an overview of the MARC fields that are used in each type of description to help facilitate user discovery.